Innovation & Technology

Here Is What You Need to Know About Our New eClaim System

Targeting to be your employees' claim management helper.

Getting frustrated with the growing pile of receipts from your employees on your desk? Tired of the endless calls from employees checking if you have received their claim submission and chasing for approval? Here is your solution! Introducing Gpayroll's all-new eClaim System - targeted to solve your employees' claims woes.

If you are unsure how it works, here are some key features that you need to know about our new eClaim system.

Online Claim Application and Approval

The additional "e" in eClaims means that claims processing goes online! What this means for the payroll department is less paperwork and quicker claims processing time. Essentially, the employee simply need to log into the eClaim system, enter the required details for their claims and submit it for approval. Their reporting manager or the HR department will then be immediately notified of the claim application and they can log in to approve the claim application.

Support Multi Levels Approval

Gpayroll understands that in some organisations, particularly those with several hundreds or thousands of employees, claims application might need to go through several levels of management for approval. For instance, whenever an employee submits a claim application, it has to be approved by their direct supervisor, followed by the department head and approval by the HR department before it can be reimbursed. Thus, Gpayroll have made it such that their eClaims system can easily be configured to support a multi-level approval process that gives more control over the claims submitted for reimbursements.

Allow Configuration to Integrate with Payroll System

Claims reimbursements are typically done via payroll. As such, their eClaims systems allows you to configure different types of claims and integrated it with Gpayroll's payroll system. For example, meal, transport or medical claims can easily be reimbursed via employees' payroll. By integrating these claim items with the payroll systems, it automates the claims reimbursement process and allows you to keep track of which claims have already been reimbursed or not.

Support Automatic Currency Conversions

Understandably, certain claims items might arise due to expenses incurred during business travels. As such, the claims might not be in the local currency. Furthermore, the HR department might forget to convert the currency and end up reimbursing employees the incorrect claim amount. Hence, their eClaim system comes with an automatic currency conversion.

Uploading and Attachment of Receipts

With each employee submitting perhaps an average of three receipts for their claims, multiplied by a hundred over employees, that is a lot of receipts that the HR department has to keep! It would come as no surprise that some receipts might end up getting lost unwittingly. Hence, their eClaim systems comes with a feature that allows employees to upload and attach their receipts to their claim applications. Not only does this reduce the amount of receipts that the HR department has to withhold, it allows them to quickly verify if the claim amount entered tallies with the receipts submitted. This can further speed up the claim approval process as well.

Manage Multiple Entities or Countries On One Platform

These days, organisations are likely to have operations located in various parts of the world, but with a centralised HR department. This could be difficult when it comes to claims reimbursement, particularly for employees not situated in the same office as the HR department. Fortunately, Gpayroll’s eClaims system allows multiple entities or countries to be configured onto the same eClaim platform. This will facilitate ease of claim submissions by employees located across borders.

You can also visit Gpayroll to tackle these itemised pay slips woes. Gpayroll, an online payroll solutions provider, offers a very unique solution which no other online payroll provider does.

Published Date: 23 Jan 2018

Content provided by Gpayroll

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